What you can and cannot do on the portal is defined by your access level AND restrictions that are applied to either an Official ASIC notice or individual transaction.
The table below defines the general access rules that apply; however, there may be exceptions. Access to a notice is restricted by default to Senior administrators and the recipient of the notice, which means the access levels in relation to notices for other roles described below will not apply. Senior administrators and recipients of a notice can grant access to the notice to another portal user.
For example, if a user with Editor access is granted access to a notice or transaction, the access rules described below will apply, i.e. the Editor will be able to view the notice or transaction but cannot submit a response to us.
| Access | Level | |||
|---|---|---|---|---|
| Snr admin | Admin | Approver | Editor | |
|
Transactions |
|
|
|
|
| Launch a new transaction |
ü |
ü |
ü |
ü |
| Update a transaction |
ü |
ü |
ü |
ü |
| Submit a transaction |
ü |
ü |
ü |
û |
| Restrict a transaction to specific users (at launch only) |
ü |
ü |
ü |
ü |
| Edit list of users who have access to the entity's transaction (if transaction is unrestricted) |
ü |
ü |
ü |
ü |
| View list of users who have access to the entity's transaction |
ü |
ü |
ü |
ü |
| View entity's transaction even if transaction is restricted |
ü |
û |
û |
û |
| Launch or update entity's transaction even if transaction is restricted |
ü |
û |
û |
û |
| Submit entity's transaction even if transaction is restricted |
ü |
û |
û |
û |
| View PDF copy of submitted transaction if on the list of users with access to the transaction |
ü |
ü |
ü |
ü |
| Remove PDF copy of submitted transaction if on the list of users with access to the transaction |
ü |
ü |
ü |
ü |
|
|
|
|
|
|
|
Administration |
|
|
|
|
|
View selected entity details |
ü |
ü |
ü |
ü |
|
View list of user names, statuses, access levels |
ü |
ü |
ü |
ü |
|
View list of user emails |
ü |
û |
û |
û |
|
Edit user’s Access level |
ü |
ü |
û |
û |
|
Invite users to connect to entity (except Senior administrator) |
ü |
ü |
û |
û |
|
Disconnect users who are Senior administrators |
ü |
û |
û |
û |
|
Disconnect users from entity |
ü |
ü |
û |
û |
|
View associated licences and registrations |
ü |
ü |
ü |
ü |
|
View entity's nominated contacts |
ü |
ü |
ü |
ü |
|
Edit entity's nominated contacts |
ü |
ü |
û |
û |
|
View entity's invoice or reminder notice |
ü |
ü |
ü |
ü |
|
View entity's industry funding invoice or reminder notice |
ü |
ü |
ü |
ü |
|
Make a payment |
ü |
ü |
ü |
ü |
|
|
|
|
||
|
Messages |
|
|
|
|
|
View existing message about a transaction, transaction group or notice |
ü |
ü |
ü |
ü |
|
Send and reply to message about a transaction, transaction group or notice |
ü |
ü |
ü |
û |
|
View entity's message even if not on list of users with access to the transaction, transaction group or notice |
ü |
û |
û |
û |
|
Send and reply to entity's message even if not on list of users with access to the transaction, transaction group or notice |
ü |
û |
û |
û |
|
|
|
|
||
|
Notices (Notices are restricted by default - see callout above) |
|
|
|
|
|
View a notice issued to the entity |
ü |
û |
û |
û |
|
Launch or update a formal response to a notice |
ü |
ü |
ü |
ü |
|
Submit a formal response to a notice |
ü |
ü |
ü |
û |
|
Edit list of users who have access to the entity's notice |
ü |
ü |
ü |
ü |
|
View entity's notice even if not on list of users with access to the notice |
ü |
û |
û |
û |
| Transaction groups | ||||
| Create a transaction group |
ü |
ü |
ü |
ü |
| Rename a transaction group |
ü |
ü |
ü |
ü |
| Restrict a transaction group (at creation only) |
ü |
ü |
ü |
ü |
| Edit a list of users who have access to the entity's transaction group (if the group in unrestricted) |
ü |
ü |
ü |
ü |
| View list of users who have access to the entity's transaction group |
ü |
ü |
ü |
ü |
| View entity's transaction group even if not on list of users with access to the group |
ü |
û |
û |
û |